A Calgary church replaced paper visitor cards with Churchease New Member Quick Registration, reducing manual admin work, eliminating errors, and centralizing member onboarding in one system.
The church used physical cards to collect new member information during services. This process introduced multiple issues. Handwriting was sometimes difficult to read, information was missing, and admins spent hours manually entering data into spreadsheets. After data entry, the team still had to switch between different tools to send emails, send SMS messages, and assign follow up tasks. There was no single system of record, leading to inefficiency, duplicated work, and a higher risk of mistakes.
The church implemented Churchease New Member Quick Registration. Instead of paper cards, they generated a simple digital registration page that could be shared with first time visitors. New members entered their information directly, eliminating handwriting issues. Admins reviewed submissions and approved them before the records were added to the main church database. Once approved, member data was immediately available in Churchease for communication, follow up, and reporting, all from one centralized system.