FOR CANADIAN REGISTERED CHARITIES

CRA donation receipts, without the January dread

Churchease issues official donation receipts for income tax purposes straight from your giving records. Numbered in order, stored permanently, and corrected the way CRA asks you to correct them. You do not have to remember all of that. The system does.

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You do this once a year, and it has to be right

Most church treasurers in Canada issue receipts once, in January, with a full-time job and a family and a Sunday service in the same week. The rules are not complicated, but there are a lot of them, and getting one wrong means a real donor cannot claim a real gift.

Churchease takes the remembering off your plate. You confirm who your charity is and which of your funds can be receipted. It builds the receipts, checks them before they go out, and keeps a permanent record of every one.

Everything CRA asks for is already on the page

Every receipt is headed “Official Receipt for Income Tax Purposes” and carries the information CRA requires on an official donation receipt. You are not filling in a template and hoping you did not miss a line.

Once a receipt is issued, what it says is frozen. If a donor moves house in March, the receipt you printed in January still prints exactly as it was issued.

ON EVERY RECEIPT

Your charity's registered name and address
Your CRA registration number
A serial number unique to that receipt
The place the receipt was issued
The year the gift was received
The donor's full name and address
The amount of the gift
The eligible amount of the gift
The name and title of an authorised signatory
The Canada Revenue Agency website address

The three things a treasurer actually worries about

Numbering, mistakes, and being able to find a receipt again in two years.

Numbers in order, with no gaps

Receipt numbers run in sequence within each tax year, and the sequence has no holes in it. You are never left explaining why number 47 does not exist. Nobody has to keep the running total in a notebook.

A mistake is cancelled, not edited

A receipt cannot be quietly changed after it is issued, because that is not what CRA allows. Instead you cancel it and issue a replacement with a new number that points back to the one it replaces. Both stay on file. That is exactly the correction CRA describes.

A permanent register you can search

Every receipt you have ever issued stays in one register. Search it, open a receipt, download it again, resend it, or export the year. When a donor calls in March asking for their copy, it takes a minute.

Sent by email, and the rest are on a list

Receipts go out as PDFs by email, so most of your congregation has theirs the same day. Donors with no email address on file are marked to print, and you get the list. No guessing who still needs a paper copy.

Every send is logged against the receipt, so you can see what went where and resend if something bounced.

ALSO IN CHURCHEASE

Receipting is not a separate product you have to buy and connect. It reads the giving you already have in Churchease: online and recurring gifts, text-to-give, split gifts, and pledges, with Stripe Connect at a 0.5% platform fee.

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What Churchease will stop you from doing

These are on purpose. A receipt that should not have been issued is harder to fix than a receipt that was held back for a day.

You need donor addresses on file

CRA requires the donor’s full name and address on an official receipt, so Churchease will not issue one until it has them. Before anything goes out you see exactly which donors are missing what, and nothing is issued for those donors until it is fixed. If your records are thin, this is the part to start on in December, not in January.

You confirm your charity details first

Your registered legal name, your charity address, your registration number, the place of issue, and an authorised signature. Receipting stays closed until those are entered, and it tells you exactly which one is missing.

You decide which funds can be receipted

Not every dollar that comes through a church can be claimed on a tax return. Churchease asks you, fund by fund, and only receipts the ones you have confirmed. It does not guess on your behalf.

Where the line is, said plainly

We would rather you read this now than find it out in January.

Your charity is responsible for its own compliance

Churchease produces receipts that carry the information CRA requires on an official donation receipt. We are not endorsed, certified or approved by the Canada Revenue Agency, and we cannot guarantee your compliance. Your charity remains responsible for its own receipting and its own filings.

This is for Canada

Official donation receipts are a Canadian requirement, so this is built for Canadian registered charities. Churches elsewhere get contribution statements in Churchease, which is what their givers need.

What we do not do yet

Gifts in kind, split receipting where a donor received something in return, and separate receipt sequences per campus are not part of this. If your church needs any of those, tell us before you sign up rather than after.

Receipting starts with the 2026 tax year

Churchease issues official receipts from the 2026 tax year forward. Earlier years are not issued from Churchease, even if you import the giving history.

Bring us your hardest question

We are a small team building for small and mid-sized churches, and we would rather have a real conversation than a sales call. Ask us how corrections work, ask what happens to a donor with no address, ask to see a receipt before you commit to anything. If Churchease is not the right fit for your charity, we will say so.